PRIVACY STATEMENT OF THE NETHERLANDS DEMOGRAPHIC SOCIETY (NVD)
The Netherlands Demographic Society (NVD) considers your privacy important. This privacy statement explains which personal data the NVD collects, how these data are processed and for what purpose.
The NVD aims to promote the scientific study of population issues in general and those in the Netherlands in particular, and to disseminate knowledge about population issues among broad sections of the population. The society tries to achieve these objectives by organizing scientific meetings and stimulating demographic research.
The NVD is aware of its responsibility when processing personal data and wants this to take place in a careful and lawful manner. The NVD processes personal data in accordance with the General Data Protection Regulation (GDPR) and the privacy rules arising from it.
Which personal data is recorded for what purpose?
The NVD only processes personal data if this is necessary for a specific purpose. The purpose determines which data have to be processed.
As regards the NVD membership or registration for events organized by the NVD, the NVD may request the following personal data: Salutation, Name, Organization, Title, Position, E-mail, Telephone, Postal address, Date of birth, Bank account and Contribution model (Direct debit or By invoice).
For members of the society, personal data is processed by the NVD for the purpose of the membership administration, contribution collection, provision of information, inviting for meetings and events and collecting conference fees. Communication takes place by sending e-mails and / or mail. Members can access the member portal with a login and password, which is stored encrypted. In the member portal, they can view and change their details, and register for events.
For non-members who register for a specific event, personal data will only be processed by the NVD for that specific event.
Security of your personal data
The NVD has taken appropriate technical and organizational measures to protect your personal data against accidental loss, destruction or damage and to prevent misuse and unauthorized access to your personal data.
Processing by third parties
The NVD uses the services of third parties, the so-called processors, to collect and process your personal data. These processors only process the personal data on behalf of the NVD. The NVD will safeguard your privacy rights by conducting a processing agreement in which arrangements are made as to how to deal with your personal data.
The NVD will only provide your personal data to third parties, not being processors, if there is a legal obligation or basis for this or after your written permission.
Retention period of personal data
Your personal data is stored by the NVD during the period that you are registered as a member or as long as necessary for the realization of the purpose for which the personal data are collected. Your data will be stored for a maximum of two years after termination of the membership or after the event organized by the NVD.
Rights regarding your data
You have the right to inspect, correct or delete the personal data we receive from you. Deletion of your data is only possible if the data is no longer relevant to the membership or event for which you have registered. If the NVD processes personal data on the basis of your permission, you will always have the opportunity to withdraw your permission.
Questions and/or complaints
Should you have any questions and/or complaints about the processing of your personal data, please contact us at firstname.lastname@example.org. The NVD will then work with you to find a solution. If this does not lead to a satisfactory result, you have the right under the GDPR to submit a complaint to the Dutch Data Protection Authority.
Changes to this privacy statement
The NVD may change this privacy statement. Any changes will be published on the website of the NVD. Changes made to this privacy statement will never be in violation of the GDPR and the privacy rules arising from it.
Entry into force
This privacy statement entered into force on 15-04-2020.